Privacy Policy

New York State Dental Association Web Data Privacy Policy

The New York State Dental Association provides tools, member services and resources to member dentists and the general public in New York State. NYSDA respects the privacy of the visitors and users of our website, and so we have developed this website privacy policy. It applies to the operation of NYSDA’s website that directly link to this policy when you click on "privacy policy" in the website footer.


1) Notice. We'll give you timely and appropriate notice describing any personal information we're collecting, how we'll use it, and the types of third parties with whom we may share it.

Through our websites, NYSDA may collect information that can identify you, such as your name, address, telephone number, e-mail address, and other similar information ("Your Information") when you voluntarily submit it to us or when it is submitted to us by a representative of your organization. We may use Your Information to provide you with our services, respond to requests you may make of us, better understand your needs and improve our services, and share information with you about our products and services.

Any other information transferred by you in connection with your visit to this site ("Other Information" - that is, information that cannot be used to identify you) may be included in databases owned and maintained by NYSDA or its agents. NYSDA retains all rights to these databases and the information contained in them. Other Information we collect may include your IP Address and other information gathered through our weblogs and cookies (see more about Technology below).

2) Onward Transfers (to Third Parties). If we transfer your personal information, we'll take appropriate measures to protect your privacy and the personal information we transfer.

Should we need to transfer your personal information we will obtain assurances from the third parties that they will safeguard your personal information consistent with this Policy. If we learn that an agent is using or disclosing personal information in a manner that is contrary to this Policy, we will take reasonable steps to prevent or stop it. (See more about Third Parties below)

3) Access. We'll provide ways for you to access your personal information so you can correct inaccuracies.

You'll have the option to correct any of Your Information that is inaccurate within the boundaries specified in the Safe Harbor Principles.

4) Security. We'll take appropriate physical, technical, and organizational measures to protect your personal information from loss, misuse, unauthorized access or disclosure, alteration, and destruction.

We know that this is important to you and it is also important to us.

5) Data integrity. We'll take appropriate steps to make sure the personal information in our records is accurate and relevant.

We will collect only as much of Your Information as we need for specific, identified purposes, and we won't use it for other purposes without obtaining your consent. We will correct any personal information inaccuracies that you report to us.

More About Technology

Our websites may use a technology called a "cookie." A cookie is a piece of information that our webserver sends to your computer (actually to your browser file) when you access a website. Then when you return to our site, it will detect whether you have one of our cookies on your computer. Our cookies may help provide additional functionality to the site and help us analyze site usage more accurately. For instance, our site may set a cookie on your browser that keeps you from needing to re-enter a password more than once during a visit to the site.

Our sites may use a technology known as web beacons - sometimes called single-pixel gifs - that allow a site to collect web log information. A web beacon is a graphic on a web page or in an e-mail message designed to track pages viewed or messages opened. Web log information is gathered when you visit one of our websites by the computer that hosts our website (called a "webserver"). The webserver automatically recognizes some non-personal information, such as the date and time you visited our site, the pages you visited, the website you came from, the type of browser you are using (e.g., Internet Explorer), the type of operating system you are using (e.g., Windows), and the domain name and address of your Internet service provider. We may also include web beacons in promotional e-mail messages in order to determine whether messages have been opened.

Our websites may use Internet Protocol (IP) Addresses. An IP Address is a number assigned to your computer by your Internet service provider so you can access the Internet. Generally, an IP address changes each time you connect to the Internet (it is a "dynamic" address). Note, however, that if you have a broadband connection, depending on your individual circumstance, it is possible that your IP Address that we collect, or even perhaps a cookie we use, may contain information that could be deemed identifiable. This is because with some broadband connections your IP Address doesn't change (it is "static") and could be associated with your personal computer. We use your IP address to report aggregate information on use and to help improve the website.

More About Third Parties

We may share Your Information with agents, contractors or partners of NYSDA in connection with services that these individuals or entities perform for, or with, NYSDA. These agents, contractors or partners are restricted from using this data in any way other than to provide services for NYSDA , or services for the collaboration in which they and NYSDA are engaged. We may, for example, provide your information to agents, contractors or partners for hosting our databases, for data processing services, or so that they can send you information that you requested. NYSDA reserves the right to share Your Information to respond to duly authorized information requests of governmental authorities or where required by law.

Your Information in accordance with this Privacy Policy

As a convenience to our visitors, our Websites may contain links to other sites that we believe may contain useful information. The policies and procedures we described here do not apply to those sites. We suggest contacting those sites directly for information on their privacy, security, data collection, and distribution policies.

Last updated: 04/2015